Newsletters   Subscriptions  Forums  Store   Career  Media Kit  About Us  Contact  Search   Home 
fhs
Volume 5, Number 32 -- August 16, 2005

LaserVault Module Helps Users Purge Old Reports from Servers


by Alex Woodie


A renewed focus on disaster recovery and security has highlighted the importance of running regular data backups and keeping vital business documents available. But the flip side of that coin is also important, namely the timely elimination of old reports, to protect an organization from lawsuits. Electronic Storage, a developer of the LaserVault document management and imaging systems for OS/400 and other servers, unveiled new software last week that automates the purging of old documents.

The new File Management module works with LaserVault Reports, Electronic Storage's Windows-based application for archiving and indexing spool files and other reports generated from OS/400, Unix, mainframe, and Windows servers. Once reports are housed within LaserVault Reports, users can look for and access the reports from a Windows, Web, or a 5250 interface.

The new File Management component uses the Windows interface, and enables system administrators to create a retention schedule that defines the expiration dates for reports. The retention schedule can be organized from the general archive level down to individual documents, and reports can be purged according to a plan that varies from one day up to two years, the company says.

It's important for organizations to protect themselves from potentially damaging litigation by eliminating documents they no longer are legally required to hold. Even if the retention period for a certain document has expired, if the organization has not gotten rid of it, that document is admissible in court and can be used against the organization. Similarly, documents that are backed up by an organization's disaster recovery system are also admissible, which highlights the importance of having a department-wide policy for the management of all documents throughout their lifecycle.

In addition to automating the timely elimination of documents that, legally, the company is no longer required to maintain, LaserVault File Management module also allows administrators to put a "hold" on documents, ensuring that documents relevant to a particular litigation or audit process, such as complying with HIPAA or the Sarbanes-Oxley Act, will not be lost or deleted. These holds can be placed on individual documents, groups of documents created within the same timeframe, or on entire archives, and holds can be set to run indefinitely or until a certain date is reached. The software also provides a place to include comments and contact information with the hold.


The LaserVault File Management system can be set to purge documents on a daily or a monthly basis. The purge routine can also produce a preliminary report of documents scheduled to be deleted, for review by the systems administrator or management prior to actual deletion, the company says.

The new File Management capability is included with LaserVault Reports. Organizations that are current with their LaserVault maintenance fees can get the new File Management capability free of charge. New licenses for LaserVault Reports start at about $7,500 for a three-user license. For more information, visit www.laservault.com.

Sponsored By
ITERA

Researching High Availability Solutions?

View the contents of this valuable iSeries high availability resource portal that includes HA white papers, archived webinars, case studies and more.

Learn essential information about iSeries high availability before you implement this powerful business-continuity technology.

Click here for instant access.


Editor: Alex Woodie
Contributing Editors: Dan Burger, Joe Hertvik,
Shannon O'Donnell, Timothy Prickett Morgan
Publisher and Advertising Director: Jenny Thomas
Advertising Sales Representative: Kim Reed
Contact the Editors: To contact anyone on the IT Jungle Team
Go to our contacts page and send us a message.


THIS ISSUE
SPONSORED BY:

Quadrant Software
MKS
iTera
Asymex
Innovatum


Four Hundred Stuff

BACK ISSUES

TABLE OF
CONTENTS
Profound Logic Whips Up 'Dream Architecture' for RPG Programmers

NetIQ Updates OS/400 Security Software

LaserVault Module Helps Users Purge Old Reports from Servers

IBM Addresses Data Retention Requirements with DR550

News Briefs and Product Shorts


The Four Hundred
IBM Uses Interns for the iSeries, and So Can You

Is the iSeries Really on an Upward Trend?

IBM, Hyperion, and SPSS Part Ways on DB2 OLAP Server

Four Hundred Guru
Embedding SQL in RPG IV--Episode I

Editing Numbers in CL

Five Ways to Access IFS Data from a Windows PC without FTP

Four Hundred Monitor


Copyright © 1996-2008 Guild Companies, Inc. All Rights Reserved.
Guild Companies, Inc. (formerly Midrange Server), 50 Park Terrace East, Suite 8F, New York, NY 10034
Privacy Statement