RJS Updates Signature Capture Software

September 27, 2011 Alex Woodie

RJS Software Systems last week unveiled a new release of SignHere, a software product that allows users to apply a digitally captured signature to an electronic document, including those originating from IBM i systems. The new release of SignHere brings better integration with RJS’ own content management system, support for new signature capture hardware, and improved customization options for the end user.

RJS introduced SignHere last year to help bridge the divide between paper documents and digital documents. When a document, such as an invoice or a bill of lading, requires a signature, the RJS software automatically applies a digitally captured version of the appropriate signature to the document, instead of requiring the user to first print it out, sign it, and then deliver it, or scan it back into the content management system. After all, printing on paper negates one of the primary benefits of digital documents in the first place.

SignHere integrates with signature-capture pads, such as those from Topaz Systems. The software can apply signatures to multiple documents simultaneously, and also applies timestamps or notes. Previously captured signatures can be reused as long as the user correctly enters a secret code. The software can apply signatures to IBM i spool files or ERP system output, PDF documents, Office documents, or any output of Windows and Linux systems.

The latest release of the software gets better integration with RJS Software’s WebDocs, an IBM i-based “electronic filing cabinet” for storing and distributing many different types of data. The company says SignHere’s integration with WebDocs now extends to automated user verification, advanced output queue and file management capabilities, and pre-population of key data fields.

In addition to RJS’ own WebDocs and iForms software, SignHere works with third-party content management systems, including Microsoft SharePoint, Bottomline Technologies‘ Optio CMS, and SAP‘s Crystal Reports.

Topaz signature pads may remain the most popular option for capturing somebody’s John Hancock, but RJS now gives users the option of using digital pens from Anoto. The Swedish company’s digital pens look and feel like regular ink pens. In fact, they are ink pens, but they also capture signatures wirelessly via Bluetooth without the need for a separate signature pad. Some of them also function as mice and dry-erase markers.

RJS has also enhanced the SignHere user interface. The SignHere toolbar is now customizable by the users, which will allow them to design a layout that best matches their signature process, RJS says. Among the options available to users are enabling a signature capture with a single click or requiring additional security levels.

SignHere has become one of RJS’ top three products since it was launched last year, according to Richard Schoen, president and CTO of the Burnsville, Minnesota, company. For more information on the product, see the company’s website at www.rjssoftware.com.