ACOM Adds New Workflow Features to EZCM

May 4, 2010 Alex Woodie

ACOM Solutions last week unveiled a new release of EZContent Manager (EZCM), its Windows-based content management and workflow solution that organizations can use to adopt paper-less processing. New features in version 3.1 should make it easier for users to see items within the workflow that require their attention. This release also brings close integration with Sage accounting systems.

ACOM bills EZCM as an affordable content management offering that organizations–including a good number of System i shops, who are the product’s primarily users–can use to not only help eliminate paper-based processes, but drive greater efficiency by enabling employees to collaborate in accounting, such as accounts payable and accounts receivable.

The new release of EZCM contains new features that should help users of Sage MAS 90/200/500 products speed payment processes and eliminate redundant paper work. According to ACOM product manager Angela Doolitle, a new module in EZCM will replace certain tasks within the Sage products.

“Once the user has scanned an invoice into EZCM, she/he can pull up the code table, find and apply as many codes as needed, apply the corresponding amounts, and electronically route the AP expense invoice for approval, all within the EZCM Process Manager workflow engine,’ Doolittle states. “When the electronic invoice approvals are complete, EZCM exports the data to the Sage MAS ERP for billing. The whole operation is virtually seamless.”

This functionality is currently only available in Sage ERP products, but it will be enabled for other ERP products in the future, ACOM says. A high percentage of ACOM’s customers utilize ERP products that run on the System i server.

ACOM added several other enhancements, including new workflow processes that allow customers to fine-tune their conditional models based on factors such as the particular department involved, whether the invoice is based on a purchase order, and other factors.

EZCM users will be able see work items that demand their attention thanks to the new “assigned to me” filter in their EZCM screens. Users and managers are presented with workflow streams that show them tasks, as well as all pending and completed tasks.