Bally Technologies Bets on Quadrant for Document Management
April 29, 2008 Alex Woodie
Bally Technologies, a developer of gaming machines and casino management software, will install document management software from Quadrant Software to transition certain paper-based business processes from its System i-based ERP system into paperless processes, the software vendor announced last week.
From its headquarters in Las Vegas, Nevada, Bally Technologies is well positioned to serve the multi-billion dollar gambling industry with its collection of slot machines and gaming management systems. Much of Bally’s management software runs on i OS (formerly i5/OS), the gaming industry’s preferred server.
Bally knows a good thing when it sees it, and so it, too, runs its business on the highly reliable System i server and Infor XA (formerly MAPICS) ERP system. However, some its business processes weren’t as refined as they could have been, which is why it brought in Quadrant Software’s document and content management software.
Bally will use several Quadrant products, including IntelliChief, Formtastic, and FastFax, to remodel several of its back-office activities. Instead of generating purchase orders, invoices, acknowledgements, and contracts using preprinted forms, the spool file output will be merged with electronic templates to create electronic documents that can be distributed via e-mail, fax, or printing, or stored in the IntelliChief archive for later retrieval. This will save money by reducing or eliminating spending on paper, preprinted forms, fax machines, and off-site document storage, Quadrant says.
Bally will also use IntelliChief’s workflow engine to restructure the flow of tasks among employees and business partners. Instead of circulating paper-based documents around the office, the company will use IntelliChief’s workflow capabilities to electronically notify personnel when they are needed to perform certain tasks, such as approving an invoice or a purchase requisition. This will speed the flow of work, provide better visibility into approval routing, and help Bally save money with its vendors by avoiding late fees and taking advantage of early payment terms.
When the savings are added up, Bally expects to save more than $700,000 as a result of the document management software, Quadrant says. The implementation is expected to be completed this spring.