RJS Unveils Signature Capture Software

May 11, 2010 Alex Woodie

One of the drawbacks of using electronic documents is the difficulty of dealing with signatures. Getting signatures often requires printing the document, signing it with a pen, then re-scanning the document into electronic form, which eliminates one of the key advantages of e-docs. With the new SignHere digital signature capture software unveiled last week by RJS Software Systems, organizations will be able to capture signatures and apply them to e-docs automatically.

RJS developed SignHere to streamline the handling of signatures as it relates to common business forms, such as invoices, bills of lading, proof of delivery, and other documents commonly generated as spool files from System i servers, Windows machines, and other systems. The software will automatically apply signatures–including those captured on-the-spot or stored in a database–to documents stored in any enterprise content management (ECM) systems, in addition to RJS’ own WebDocs offering.

SignHere can be used in conjunction with a handheld digital signature device, such as those from Topaz Systems or Ingenico. This configuration is ideal for warehousing and distribution environments that commonly handle hundreds of thousands of documents yearly, the company says.

The software can also be used to apply a stored signature to any document. In this configuration, the user would access his or her digitized signature by recalling a secure PIN code, which would enable SignHere to then apply it to the electronic document at issue. RJS says this approach is ideal for office environments where a variety of employees are required to sign-off on forms or projects.

RJS president and CTO Richard Schoen says the time for digital signatures is now. “As companies continue to look for ways to reduce their carbon footprint, SignHere offers an affordable and effective solution to reducing printed paper,” he says. “The cost savings on courier fees and other manual routing functions are quite numerous, as well.”

SignHere was unveiled at last week’s COMMON conference in Orlando, Florida. Pricing starts at $1,500.